Thinking of resigning? Download our resignation letter template

A resignation letter may feel like a traditional formality; however, it remains an extremely important aspect of the resignation process, offering you a chance to demonstrate your professionalism.

Your resignation letter is used to officially notify your employer that you are terminating your employment with them.   

It is valuable to understand the appropriate essentials when writing and submitting a resignation letter. See our top tips below:  

1.    Verbally inform your manager  

As a courtesy, your first step should always be to verbally inform your manager of your intention to resign. A direct and courteous conversation implies respect for your manager and prepares them to receive your official notice of resignation. 

2.    Be polite and diplomatic   

Tact and diplomacy are the key aspects when departing an organisation. In your resignation letter, express your gratitude for any of the valued opportunities provided and/or highlight some of your key assignments or projects. You may even provide positive feedback on a manager, colleague, or team. Your positivity will leave a lasting impression. 

3.    Provide the necessary contract details 

Ensure the letter is dated, and lead with a brief paragraph stating your intention to leave, along with the amount of notice you intend to give (this is typically stipulated in your contract).
 
4.    Offer to help in the transition   

Communicate your willingness to assist in the transition and handover of your role. Be flexible and allow your manager to determine the timing and process of the transition. 

5.    Avoid criticism and complaint  

Although it can be tempting to use the resignation letter as an opportunity to provide some constructive feedback, exit interviews provide a more appropriate medium for any feedback you may have. 

6.    Leave out unnecessary details  

A winning resignation letter is short, and to the point. Remember, this is an official way to let your employer know that you intend to find a new challenge. Focus on the essential facts. 

7.    Proof-read your resignation letter  

Your resignation letter is an official document, representing both you and that chapter of your career. Ensure that there are no factual errors, unnecessary embellishments, or spelling mistakes. Make your final impression a good one.  

Download resignation letter template 

If you are not sure how to write a resignation letter, download our letter of resignation template for best practice. Always remember to tailor your letter to your specific circumstances and again be sure to check your employment contract and company policies for any additional requirements.

If you are thinking of resigning and are looking for a new job opportunity, explore our latest jobs or submit your resume with Drake International